Until Sunday, service seekers had to visit the Office of the Company Registrar and complete company registration in person through at least two stages. Initially, a non-gazetted first class officer (nayab subba) or a computer operator would begin the process, and only after an officer-level employee approved the file was the company formally registered.
From Monday, the Office of the Company Registrar has launched a fully digital registration system, eliminating procedural delays in company registration and other service deliveries. To simplify and enhance the transparency of company establishment, operation, and administration, the office has implemented the 'Company Administration Management Information System (CAMIS).' According to Surya Prasad Chapagain, Deputy Registrar and Information Officer, this system has made company registration process faster and more efficient.
With CAMIS, service seekers can now submit applications and required details online. The Registrar’s Office processes and approves them digitally, and service seekers receive official letters and notifications through digital means. Companies must first create a user ID in the system. Once registered, they no longer need to visit different office desks for procedures such as verification, obtaining manuals, or completing registration.
Chapagain stated that the modified system incorporates user suggestions and now allows service seekers to complete the entire process—from company registration to dissolution—without physically visiting the office. However, he clarified that for company dissolution, applicants still need to visit the office for identity verification, while all other processes can be completed online. Applications submitted through the system are automatically assigned to the employees, and approval of the company’s name and company registration applications are now finalized at a single level.
The system also processes all applications online, except those requiring physical verification of shareholders, directors, or applicants. Additionally, the company administration now digitally signs official letters, details, and documents, which are automatically sent to the respective company’s online account. The office had introduced digital signatures in mid-July, initially limited to company registration. However, under the new policy effective Monday, digital signatures now apply to all post-registration services as well.
With this change, manual signatures are no longer required in office-processed documents, though companies may still manually sign their submitted documents if preferred. Once an application is submitted, the system notifies the designated employee at the Registrar’s Office and updates the concerned company online. Companies can also access their past applications and documents through the system. Moreover, CAMIS allows companies to link their details with the National Identity Card System for citizenship and personal information, the Integrated Tax System for obtaining a Permanent Account Number (PAN), and the Nepal Chartered Accountants Institute for auditor details.
